How-tos
Teams meeting

How to record a Teams meeting on Windows

Teams records meetings to the cloud with one click, if you are allowed to click it. Organizers and people in the same organization can record when the admin has turned recording on and both have an eligible license. Guests and external attendees cannot. This guide covers the built-in recording, where it lands and when it expires, then the fallback when the Record button is not there.

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Step by step

1

Check that you can record

In the meeting, open More actions and look for Record and transcribe > Start recording. If it is missing, you are a guest, an external user, or recording is off in your organization’s policy. Only one person can record at a time, and everyone in the meeting is notified when recording starts.
2

Start and stop the recording

Choose Start recording, confirm the spoken language and what to capture, and Teams records the audio, video and shared screen (up to four video streams; whiteboards, shared notes and app content are not captured). Stop it under More actions > Recording, or let it stop when the last person leaves. If someone stays, it restarts every four hours.
3

Find the file

For a scheduled meeting the recording lands in the organizer’s OneDrive, in the Recordings folder, even if the organizer never joined. Channel meetings go to the channel’s SharePoint site under Documents > Recordings. For a 1:1 or group call it goes to the OneDrive of whoever pressed Record. A link also appears in the meeting chat. A one-hour recording is about 400 MB.
4

Know when it expires

By default a Teams recording expires 120 days after it is saved, set by your admin; Teams free and personal accounts keep recordings for 30 days. Watching does not extend it. Download it from OneDrive if you need it longer; by default only organizers and co-organizers can download or delete.
5

Record your own view when you cannot press Record

If you are not allowed to record in Teams, a screen recorder captures what you see and hear on your own PC. Open Rapidemo, choose the Teams window, turn on system audio so the other participants’ voices are captured, and press Record. Teams will not show its recording notice for this, so tell the participants yourself and check your local rules on consent.

What the built-in recording captures

Teams records the meeting audio, up to four video streams and the shared screen, plus a transcript if transcription is on. It does not capture whiteboards and annotations, shared notes, content from apps, or video embedded in PowerPoint Live. If the thing you need is on a whiteboard, record your screen instead.

Who owns the file

The organizer owns it. By default only organizers and co-organizers can download or delete it, and guests and external attendees see it only when it is shared with them. The “Who can record and transcribe” meeting option, which lets an organizer restrict recording to specific roles, needs Teams Premium or a Copilot license.

Recording a Teams meeting with a screen recorder

A screen recorder sees what you see: the gallery or the shared screen as laid out on your monitor, and whatever your speakers play. That is enough for a reference copy of a meeting or for a demo you give inside Teams. It is not a substitute for the organizer’s cloud recording when you need every participant’s video.

In Rapidemo, pick the Teams window as the source, enable the system audio device so you capture the other voices, and add your microphone. Afterwards you can blur names or content with a mask, cut the parts that do not matter, and export an MP4. If the meeting was a demo you gave, the automatic zooms on your clicks make the shared screen readable at a glance. See system audio for the setup.

Short clips without a meeting

For a one-minute update, Teams can record a video clip from the camera or the screen directly in a chat: choose Record a video clip > Screen. Clips stop at one minute and download as MP4. For anything longer or anything you will publish, record with a screen recorder.

How to record a Teams meeting on Windows: FAQ

Common questions, answered briefly.

Can I record a Teams meeting as an attendee?

Only if you are in the organizer’s organization and recording is enabled, and you have an eligible license. Guests, external and anonymous users cannot start a recording. A screen recorder captures your own view instead; tell the participants first.

Where are Teams meeting recordings saved?

In the organizer’s OneDrive under Recordings for scheduled meetings, in the channel’s SharePoint site for channel meetings, and in the recorder’s OneDrive for 1:1 and group calls. A link appears in the meeting chat.

How long do Teams recordings last?

The default expiry is 120 days, which your admin can change or remove. Teams free and personal recordings expire after 30 days. Expired files go to the OneDrive recycle bin for a while before deletion.

Does Teams tell everyone when I record?

Yes. Everyone in the meeting is notified when a recording starts, on desktop, web and mobile. A third-party screen recorder does not trigger that notice, which is why you should say so yourself.

Can I try Rapidemo for free?

Yes. Download Rapidemo and use every feature for free. You only need a license to export your finished video or GIF.

How much does Rapidemo cost?

Rapidemo starts at $9/month billed annually, with a monthly plan and a one-time lifetime license also available. See the pricing page for full details.

Can I get a refund?

Yes. Lifetime license purchases are refundable within 7 days. Subscriptions and lifetime renewals are non-refundable.

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